Small and medium sized businesses across the USA are using StaffMarket to assess the benefit of hiring a Professional Employer Organization to improve their efficiency and enhance the benefits for their workforce. Every company is unique in their needs and the PEO industry offers a wide range of services to fit their demands.
Some companies are motivated by the significant cost or worker’s compensation insurance which is on the rise in many states. For these clients, PEOs can offer workers’ compensation insurance at a significant cost reduction, with the advantage of assisting in safety programs that help reduce experience mod rates. Others are seeking to ensure regulatory compliance for employment related obligations in hiring and employee management. Some companies main focus is outsourcing non-revenue related tasks (like payroll and employment taxes) to a third party, thus freeing their management staff to focus on business objectives like revenue growth and product quality. Finally many companies need access to quality health insurance and expanded employee benefit programs. Furthermore, the implementation of the PPACA with all of its regulatory reporting demands, fines and penalties and financial impacts creates even more need for companies to partner with a PEO.
This company is a law firm but they run a collection operation that contracts with various Federal, state and local governments and entities. It is important that you realize they are Hub Zone Certified and are required to meet certain benefits and compensation levels to maintain their certification. They currently utilize a payroll company and are now looking into Professional Employer Organization as a way to supplement their internal HR admin as well as the possibility of lowering cost associated with benefit procurement. They are going to require you to complete an NDA so make that your priority for your initial contact. Once the NDA is in place, the company will then supply you directly with the following; Benefits census, current health care plan's coverage summary, invoice and renewal report, signed OH BWC release, recent payroll run summary report, list of all other ancillary benefits provided to their EEs and details on their current time and attendance system. Of course, any other underwriting items you will need you can then request. They are expecting significant growth and told me they estimate being over 100 EEs within the next 12 months. They also expect to add 2 additional sister accounts which could add another 20ish EEs. The sister accounts will be covered under the StaffMarket agreement for this RFP. Please make sure you review all of the requirements listed on this RFP and establish contact as soon as you are able to establish the NDA.
Account collection services Ohio - 68 employees
This company is a provider of outsource IT management that is currently utilizing a Professional Employer Organization but is very unhappy and wants to make a change ASAP.
Computer repair and maintenance services, without retailing new computers Texas - 10 employees
Company is General construction company working on commercial remodels and new residential building. They have had some workers comp issues, so they want to see how a Professional Employer Organization can help reduce their premiums. The workers comp policy renews on Aug 1st. While going through the RFP process, they also want to look at benefits. Those benefits renew on Dec 1st. The payroll is currently done by their CPA. The same CPA who is acting as your contact.
Single-family house construction by general contractors California - 83 employees
This a non-profit health care facility that is Federal qualified and grant funded. They have recently parted with their past HR director and is looking into alternatives to administering their HR admin needs. Not only are they looking to replace the HR capabilities they lost with that director but they are hopping to find even more competency with a new Professional Employer Organization vendor. They do have some concerns on a Professional Employer Organization relationship inferring with their ability to qualify for grants, so some conversation needs to address those concerns. And of course their are interested in any opportunities to reduce their costs associated with benefits and W/C procurement. They currently utilize a Paychex Flex time and attendance system so a replacement will also need to be discussed. A census, OH BWC release, payroll report, and current Medical Mutual of OH plan documentation are all attached to this RFP. Please make sure you review all of the attached documentation and requirements inventory prior to contact. Also, please make your initial contact by email and request to schedule your initial phone conversation.
Medical doctors' (MDs), mental health, offices (e.g. centers, clinics) Ohio - 28 employees
This company is a CA based company that offer telephony services. Most of their EEs are based in Newport Beach but they have 1 EE in each of IA, IL, and TX. They have recently downsized and the contact, a finance EE, is now responsible for all HR. They are looking into Professional Employer Organizations as a way to offload all HR related admin and possibly save on benefits procurement. The underwriting documents I have obtained so far are large files so I will forward those to you under a separate email.
Telephone-based recorded information services California - 21 employees
This company is a startup plumbing service. The plan is to start with just one EE and then add a clerical EE within the next year and possibly one other plumber.
Plumbing contractors Florida - 1 employees
Company is an S-Corp set up to handle my entertainment and software development work I'm healthy, but monthly medical premiums are out of control so I'm looking for a Professional Employer Organization to buy through. Company has requested a call for Monday 6-18 at 9am PST.
Entertainers, independent California - 1 employees
Company provides consulting services to small community banks, that has used a Professional Employer Organization in the past. They want to see if a Professional Employer Organization can offer them a more competitive health plan than what they offer now.
Bookkeeping services Nevada - 3 employees
Company is a recruiting firm specializing in the placement of recent college graduates. They are interested in the full suite of Professional Employer Organization services, including benefits. They do have employees that move from their payroll over to the client payroll after 18 weeks. Most of these placements are not eligible for benefits. They currently pay 80% of the premium for the Health Partners plan in MN, and Cigna plan for their IL offices.
Employment agencies Minnesota - 29 employees
Company is a craft beer brewery with attached taproom and retail. They are interested in offering benefits to their employees.
Beer brewing Massachusetts - 6 employees
This company is a software development company that has been functioning for about 4 years but it has only been with the 2 founders. They are now expecting to wrap up a round of funding over the next couple weeks and would like to start payroll and benefits for the first 3 EEs July 1st. The first 3 EEs will be located in FL, GA and MA. They then expect to add 2 more EEs over the following 6 weeks. They are outsourcing all non-core functions including HR/Payroll/benefits. The contact did mention also wanting the Professional Employer Organization to handle expense tracking. If all goes well they estimate adding an additional 10 to 15 sales EEs over the following 12 to 24 months, averaging 100k/yr. These employees will be deployed nationally.
Electromedical equipment merchant wholesalers Florida - 5 employees
Company is a small non profit with one full time employee and two part time employees. Looking for a Professional Employer Organization to handle payroll processing and offer a full suite of benefits to the full time director (health insurance, 401k, etc).
Membership associations, civic or social Vermont - 3 employees
This company is a small drywall and painting contractor that had been utilizing a Professional Employer Organization for many years, but that Professional Employer Organization made the decision to only service accounts with 5 EEs or more and dropped this account. LRs are attached to this RFP. The contact person is the accounts accounting person and she works another job so please utilize email in your initial conversations.
Addition, alteration and renovation of single-family dwellings Louisiana - 3 employees
This is a small pharmaceutical trial's consulting practice with just two full time EE, a married couple, and two part time EEs. Their issue is primarily group health. A census is attached.
Biological consulting services Massachusetts - 4 employees
This company is actually made up of 4 separate business entities. One is a commercial general contractor, one does civil construction, one is a commercial real estate developer and one does commercial real estate management. Their contact person on this RFP has actually owned a Professional Employer Organization in the past and has been working to convince the companies owners that a good Professional Employer Organization would be of great value to the company. The EE count and total gross payroll listed on this RFP is accurate, however a breakdown of the EE count and gross payroll by W/C code has not yet been provided so all totals have been placed under a singe code until additional detail has been received.
Housing, single-family, construction general contractors Arizona - 48 employees
CPA firm that really is only interested in decreasing health care coverage cost by utilizing a Professional Employer Organization's large group plan. The owner is not positive, but only expects maybe 4 participating employees.
Georgia - 6 employees
This company is a small trucking company that has been utilizing the same Professional Employer Organization for the past 15 years, however service has been declining with new ownership and they are now wanting to make a change. The do operate flatbeds on MI based routes typically under 150 radius. All drivers go home in the evenings. They currently provide a Priority Health health care plan in which they pay 50% of EE only. They pay 100% for dental, vision and LTD. A census, LRs, recent Professional Employer Organization invoice and payroll report and current plan coverage documentation is attached to this RFP. Please make sure you review it before contacting the company.
Flatbed trucking, local Michigan - 10 employees
This is a start up academic college credit during fall semesters in the Cascade Mountains of southern Oregon. In operation since 1975, we now are creating another new non-profit to operate the extension program. Our courses are granted credit through Eastern Mennonite University in Virginia, but we operate in Oregon. We draw college students from across the country for this unique fall semester experience of living in nature, reading books and asking deep questions about what makes a sustainable world. They expect to start opperating July 1st
Academies, college or university Oregon - 6 employees
This company is a Catholic Retreat Center with a 74 bed facility serving mostly teenagers coming for retreats of 1 - 7 days. Staff provides administration and hospitality services. We need a flexible mostly part time staff to accommodate our variable occupancy. The RFP indicates 2 part time clerical EEs, but one is actually full time. They are currently utilizing a Professional Employer Organization but wants to look at other options. Group health care coverage is required.
Retreat houses, religious Illinois - 4 employees
Handyman service looking for basic workers comp and payroll.
Remodeling and renovating single-family housing Florida - 3 employees
This company is a pharmacy with 2 locations in IA and looking to double in size in the next year. The owner is interested in Professional Employer Organization as a way to lower health care coverage, 401k admin and payroll processing. They currently provide BCBS coverage at 50% for EE only. The also offer a 401k and dental at 50%. They would like to add vision. They are also interested in the smallest amount of time in advance that they will be invoiced for payroll. Underwriting documentation has been requested and will be forwarded as received.
Drug stores Iowa - 20 employees
This company is a manufacturer's rep for data center, AV and security system cabling. Their primary issue is to access a large group medical program. There are 4 EEs, but 2 are husband and wife, and the wife was not listed on the attached census. They do not currently offer any health care coverage to their EEs.
Network systems integration design services, computer North Carolina - 4 employees
This company is a painting and carpentry GC that utilizes subs for all the actual work. They currently employee clerical and outside sales EEs in FL, MD and NC. Their primary interest in utilizing Professional Employer Organization is to rid themselves of HR admin and make sure the comply by all state and federal regulations. They aren't looking for benefits at this time but they may in the future. A current W/C policy dec, LRs, recent payroll report and breakdown of EE count and gross payroll by state are attached to this RFP. They are declaring the following SUTA rates; FL = 0.1, MD = 0.3 and NC = 1.0. The contact is in the office today but won't be in the office tomorrow until after 2:00. But then again all day Monday. So please do what you can to establish contact quickly.
House painting Florida - 11 employees
Company is opening a new company that develops augmented reality software for various industries. All of the employees will be in Utah, except for one principal/owner that will be in Ohio.
Computer program or software development, custom Utah - 7 employees
This company is a small consulting group that is primarily interested in a Professional Employer Organization's ability to lower their group health care coverage. A census, current plan summary, plan invoice, payroll report and LRs have all been requested but make sure you reiterate the need for this documentation in your initial contact.
Financial management consulting (except investment advice) services Missouri - 3 employees
This company is a startup GC doing construction and redevelopment of residential properties.
Home construction organizations, work (sweat) equity Florida - 3 employees
This is a small marketing firm that is looking to outsource the admin of all of their HR and benefits and also provide them with a replacement of their current group health care plan. With the exception of any PHQs, most other underwriting documentation has been requested and I will forward it on as received.
Marketing consulting services Missouri - 6 employees
This company is a nonprofit that will be setting up a separate entity to work with local area contractors to train people on construction skills, and then supply those trained workers back to contractors for various construction projects.
Carpenters' apprenticeship training Illinois - 10 employees
Company is an equine based occupational therapy organization. They are with a Professional Employer Organization now but the board is requesting they shop the marketplace. They would like to stay with an Anthem BCBS benefits plan. They currently carry their own workers comp, and would like to keep that in place. The next board meeting is on April 18th, so they would like to have some numbers by then.
Physical therapy offices (e.g., centers, clinics) Indiana - 15 employees
Company is a tech startup that is developing artificial intelligence and data-driven platforms for reef conservation. They have one employee now, and plan on bringing on two current contractors once they get payroll set up.
Computer programming services, custom Florida - 3 employees
Company is a new company that will be wholesaling ornamental lighting fixtures.
Chandeliers, residential, manufacturing Georgia - 4 employees
Company revenue enhancement programs to Non-Profit organizations. They are primarily looking for ways to reduce our costs for healthcare as well as offer dental and vision which is currently not available.
Sales management consulting services New Jersey - 5 employees
This is a franchised locksmith based in Seattle that started operations just one year ago and has been utilizing a Professional Employer Organization that the franchisor has recommended but is not providing adequate service. They currently have 3 EEs but are seeing good growth and expect to add 2 more techs fairly soon. They do require certified payroll and due to being in the security industry, they must properly vet all their EEs and they are looking for a Professional Employer Organization that can help them with this. They do not currently offer any med benefits but are hoping to do so soon. Please make sure you review their list of service requirements on the RFP. They would like to convert Jan 1st. I have requested the contact to obtain LR reports.
Locksmith services with or without sales of locking devices, safes, and security vaults Washington - 3 employees
Company is starting a new company that offers industrial services and repairs. Their first contract out for bid is for conveyor maintenance, and should last about 3 weeks. Payroll is based off them hiring union employees at $54.40/hour.
Motor repair and maintenance services, commercial or industrial Illinois - 12 employees
Company provides written translation, and recording services. They are with a Professional Employer Organization now, but are having service issues specifically related to HR inquiries, and benefits. Please email first to set up a call.
Interpretation services, language Oregon - 7 employees
Company is an air ambulance service that is in desperate need of HR support. If workers comp coverage is a challenge, I know they will entertain an ASO model, keeping their current policy in place. If you quote background checks and drug testing, your vendor must be approved by the FAA. Also, CAMTS-Commission on Accreditation of Medical Transport Systems knowledge is a definite plus.
Air ambulance services Texas - 59 employees